Kanban Backlog
Kanban Backlog helps prioritize and organize tasks efficiently. It visualizes work items, allowing teams to track progress, manage
workloads, and ensure timely completion by moving tasks through defined stages.
The Backlog view in Vabro helps teams organize and prioritize tasks, providing a clear overview of pending work. It allows users to manage tasks by priority and deadlines, improving collaboration and project planning for timely delivery.
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Advanced Filters in Kanban Backlog allow users to refine and customize task views based on specific criteria, such as priority, status, assignee, or due dates. This helps teams focus on relevant tasks, track progress more effectively, and streamline decision-making.
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The Modify Columns feature in Vabro allows users to customize the displayed columns in views, such as the Backlog. This helps tailor the interface to show relevant information, making it easier to track progress, prioritize tasks, and manage workflows effectively.
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Kanban Board
Kanban Boards are visual tools used to manage and track tasks through various stages of a workflow. They display tasks as
cards, which move across columns representing different stages This helps teams monitor progress, improve efficiency, and
ensure tasks are completed on time.
Adding Task Groups and Tasks as Rows in Kanban Boards allows users to organize tasks into specific categories or Workflows. Task Groups act as containers for related tasks, while tasks are displayed as individual rows within each group. This structure enhances task organization, making it easier to manage and track progress across different initiatives.
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Creating different columns in Vabro allows users to customize their workspace by adding various data points to better manage tasks. You can create columns for priorities, deadlines, statuses, or other relevant categories, making it easier to organize and track project progress. This flexibility enhances workflow efficiency and ensures the display aligns with team needs.
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Moving Tasks Through Columns on a Kanban Board involves dragging and dropping tasks from one stage to another, such as from "To Do" to "In Progress" or "Done." This visual process helps teams track the status of tasks, monitor progress, and ensure smooth workflow management.
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Expanding/Collapsing Columns in a Kanban Board allows users to adjust the visibility of different workflow stages. Expanding a column shows more detailed information about tasks, while collapsing it helps streamline the board for a clearer overview, making task management more efficient and organized.
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WIP (Work In Progress) Limits are used in Kanban to restrict the number of tasks that can be in a specific column at any given time. This helps prevent overloading team members, improves focus, and ensures a smooth workflow by encouraging the completion of tasks before starting new ones.
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Board Settings in Kanban Boards allow users to customize the layout and configuration of their board to fit their workflow needs. This includes adjusting columns, setting WIP limits, defining swimlanes, and configuring other preferences such as task colors, labels, and notifications to optimize task management and team collaboration.
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Task Groups
Task Groups are used in Kanban Boards to organize related tasks into categories or projects. They help structure the workflow
by grouping tasks together, making it easier to manage and track progress for specific initiatives or teams. Each group
can contain multiple tasks that are worked on collectively or independently.
Task Group Description
Vabro Genie AI helps task groups by automatically generating clear, concise task group descriptions, improving clarity and ensuring consistent communication across Workflows.
Task Group Categories
Vabro Genie AI categorizes Task Groups based on specific project needs, such as project management, team collaboration, content creation, technical support, and more. It helps streamline task descriptions within these categories, ensuring clarity, consistency, and efficient workflow management.
Estimate
Estimating a Task Group using Vabro Genie AI involves analyzing task complexity, team capacity, and deadlines to provide accurate time and resource projections. The AI uses historical data to generate precise estimates, helping optimize planning, resource allocation, and workflow efficiency for successful task completion.
Priority
Priority in Task Groups helps teams manage tasks by urgency and importance, ensuring critical work gets done first for better efficiency and focus.
Comments
Comments enable team collaboration by allowing users to discuss tasks, share updates, provide feedback, and ask questions in real time, ensuring clear communication and transparency.
Mentions
Mentions allow users to tag team members in comments or task discussions using @username. This ensures instant notifications, enhances collaboration, and keeps everyone aligned on important updates, assignments, and discussions.
Task Group Templates
Task Group Templates allow teams to create reusable task structures for recurring Tasks. These templates help standardize processes, save time, and ensure consistency across projects by predefining tasks, dependencies, priorities, and assignments.
Tasks
A task is a specific unit of work assigned to an individual or team, designed to achieve a particular goal or objective within a project.
Tasks have defined deadlines, responsibilities, and expected outcomes, and they help structure workflows and ensure progress.
Task Description
Vabro Genie AI helps task groups by automatically generating clear, concise task group descriptions, improving clarity and ensuring consistent communication across Workflows.
Task Categories
Vabro Genie AI categorizes Task Groups based on specific project needs, such as project management, team collaboration, content creation, technical support, and more. It helps streamline task descriptions within these categories, ensuring clarity, consistency, and efficient workflow management.
Estimate
Estimate represents the expected time or effort required to complete a task. It helps teams plan workloads, track progress, and improve time management for better project efficiency.
Sub-Tasks
Sub-tasks are smaller, actionable steps that break down a larger task into more manageable components. They help ensure clarity, track progress more effectively, and distribute work within a team by focusing on specific, achievable actions that contribute to the completion of the main task.
Planning Poker
Planning Poker is an agile estimation technique used to evaluate the effort required for tasks. Team members assign estimates using a consensus-based approach, typically with numerical values (e.g., Fibonacci sequence). This method encourages discussion, reduces bias, and improves accuracy in sprint planning by leveraging collective team insights. It helps teams make informed decisions about workload distribution and project timelines.
Escalate Tasks
Escalate Tasks allows users to raise the priority of critical tasks that need urgent attention. This ensures faster resolution by notifying the right team members, reassigning responsibilities, or adjusting deadlines to keep projects on track.
Move Tasks
Move Tasks allows users to organize and manage tasks by moving them across different stages or categories within a project. It streamlines workflow by prioritizing, tracking, and updating tasks, while also enabling task shifting, timeline adjustments, and reassignment of responsibilities for better collaboration and efficient project completion.
Comments
Comments allow team members to add notes, feedback, or updates on tasks or projects. This feature enhances collaboration by enabling clear communication, providing context, and keeping everyone on the same page regarding task progress or issues.
Mentions
Mentions allow users to tag team members in comments or task discussions using @username. This ensures instant notifications, enhances collaboration, and keeps everyone aligned on important updates, assignments, and discussions.
Dependencies
Dependency links tasks to define their order and relationships, ensuring smooth workflow execution. Tasks can have Predecessor dependencies (must be completed before another task starts) and Successor dependencies (dependent on a prior task’s completion). This helps teams manage complex projects by preventing bottlenecks, maintaining timelines, and ensuring efficient task progression.
Task Approvals
Task Approvals is a feature that allows designated individuals to review and approve tasks before they are marked as complete. This ensures quality control and that tasks meet specific criteria or requirements before moving forward in the project.
Automation
Automation is to perform tasks without human intervention, increasing efficiency, reducing errors, and freeing up time for more important work.
Forms
A form is a customizable template used to collect structured information from users. It can be used for tasks such as gathering project details, submitting requests, or tracking progress. Forms help standardize data collection, ensuring consistency and making it easier to manage and review information across the platform.
Form Types
Form Types include Internal Forms and External Forms. Internal Forms are used within teams for structured data collection, such as employee onboarding and task approvals. External Forms allow data collection from outside...more
Form Types
Form Types include Internal Forms and External Forms. Internal Forms are used within teams for structured data collection, such as employee onboarding and task approvals. External Forms allow data collection from outside users, such as client requests or feedback, ensuring seamless interaction beyond the organization. Less
Form Creation
Form Creation allows users to design custom forms for data collection and workflow automation. Users can add fields, set permissions, and choose between Internal Forms for team use or External Forms for collecting information from clients...more
Form Creation
Form Creation allows users to design custom forms for data collection and workflow automation. Users can add fields, set permissions, and choose between Internal Forms for team use or External Forms for collecting information from clients or external stakeholders. This ensures streamlined processes and efficient data management. Less
Form Responses
Form Responses store and organize submitted data from both Internal and External Forms. Users can view, track, and manage responses in real-time, ensuring efficient data handling, decision-making, and workflow automation.
Form Response Templates
Form Response Templates allow users to create predefined response formats for consistency and efficiency. These templates help streamline data collection, standardize replies, and automate workflows based on structured responses.
Form Settings
Form Settings allow users to customize form behavior, permissions, and accessibility. Users can configure response visibility, set required fields, enable notifications, and choose between...more
Form Settings
Form Settings allow users to customize form behavior, permissions, and accessibility. Users can configure response visibility, set required fields, enable notifications, and choose between Internal or External Forms to ensure seamless data collection and workflow integration.Less
Escalations
Escalations help prioritize and accelerate critical tasks by automatically notifying the right team members, reassigning responsibilities,
or adjusting deadlines. This ensures urgent issues are addressed promptly, preventing delays and keeping workflows on track.
Escalation Setup allows users to define rules for prioritizing and escalating tasks. Users can set conditions based on deadlines, task status, or priority levels to trigger automatic notifications, reassignments, or deadline adjustments, ensuring timely issue resolution and smooth workflow management.
Multi-Team Escalations enable seamless escalation of tasks across multiple teams. When a task requires attention beyond a single team, it can be automatically reassigned, triggering notifications and priority adjustments. This ensures faster resolution, improved collaboration, and better workflow efficiency across departments.
Escalation Pathway refers to the predefined process or sequence of steps that are followed when a task or issue needs to be escalated to higher levels of authority.
Escalation Review refers to the process of evaluating issues or tasks that have been escalated to higher levels of authority. This review ensures that critical problems are properly addressed, necessary actions are taken, and any bottlenecks or delays are resolved efficiently. It helps maintain project flow and ensures issues are resolved at the right level.
Views
Access a variety of views Calendar, Timeline, and more to gain deeper insights into your tasks and projects,
helping you plan and manage with precision.
Board View
Board View provides a visual representation of tasks in a Kanban-style layout. It helps teams track progress, manage workflows,
and prioritize tasks efficiently by displaying tasks in different stages, such as To-Do, In Progress, and Completed.
Calendar View
Calendar View provides a timeline-based display of tasks, deadlines, and events. It helps teams manage schedules, track progress, and stay
organized by offering a clear visual overview of upcoming tasks, due dates, and project milestones.
Timeline View
Timeline View offers a structured, time-based visualization of tasks and project phases. It helps teams plan, track dependencies, and manage
deadlines efficiently by displaying tasks along a linear timeline, ensuring better workflow coordination and project execution.
List View
List View presents tasks in a structured, itemized format, making it easy to sort, filter, and manage work. It helps teams track progress,
prioritize tasks, and view key details in a clear, organized manner.
Collaboration
Vabro Chat
Vabro Chat enables real-time communication and collaboration within teams. Users can exchange messages, share updates, and discuss
tasks directly, ensuring seamless workflow coordination and faster decision-making.
Mentions
Mentions allow users to tag team members using @username in comments or chat. This ensures instant notifications,
improves collaboration, and keeps the right people informed about important updates and tasks
Comments
Comments enable team members to discuss tasks, share updates, and provide feedback directly within tasks. This improves
collaboration, ensures clear communication, and keeps all relevant information in one place.
Watchers
Watchers in Vabro are users who are added to a task or project to receive notifications about updates or changes. While
watchers don't directly interact with the task, they stay informed on its progress, ensuring they are aware of important
developments without actively participating in the work.
Inbox
Inbox in Vabro is a centralized area where users receive updates about Mentions or Form Responses inside the Notification bell icon.
It helps keep track of relevant information, ensuring users stay informed and up-to-date.
Reports & Analytics
Vabro offers robust analytics to help you measure, optimize, and enhance your team’s performance.
Workflow Report
A Workflow Report provides a detailed overview of the progress, efficiency, and status of tasks within a workflow. It helps track performance, identify bottlenecks, and monitor how tasks...more
Workflow Report
A Workflow Report provides a detailed overview of the progress, efficiency, and status of tasks within a workflow. It helps track performance, identify bottlenecks, and monitor how tasks move through various stages, offering insights to improve team productivity and project management. Less
Team Performance Report
A Team Performance Report provides an overview of how well a team is performing, tracking key metrics such as task completion rates, deadlines met, and individual contributions. It helps identify...more
Team Performance Report
A Team Performance Report provides an overview of how well a team is performing, tracking key metrics such as task completion rates, deadlines met, and individual contributions. It helps identify strengths, areas for improvement, and overall team productivity, aiding in better decision-making and resource allocation. Less
Individual Report
An Individual Report provides insights into a specific team member's performance, tracking metrics such as tasks completed, deadlines met, and overall contributions. It helps assess personal...more
Individual Report
An Individual Report provides insights into a specific team member's performance, tracking metrics such as tasks completed, deadlines met, and overall contributions. It helps assess personal productivity, identify strengths, and highlight areas for improvement, supporting more targeted feedback and development. Less
Cycle Time Report
A Cycle Time Report tracks the amount of time it takes for a task to move through its entire workflow, from start to finish. It helps identify...more
Cycle Time Report
A Cycle Time Report tracks the amount of time it takes for a task to move through its entire workflow, from start to finish. It helps identify inefficiencies or delays in the process, providing insights to improve task completion times and optimize workflows for better productivity. Less
Lead Time Report
A Lead Time Report tracks the total time taken from when a task is requested or initiated to when it is completed. It helps measure the efficiency...more
Lead Time Report
A Lead Time Report tracks the total time taken from when a task is requested or initiated to when it is completed. It helps measure the efficiency of the process, identify delays, and improve project planning by offering insights into how long it typically takes to deliver a task. Less
WIP Aging Report
A WIP (Work in Progress) Ageing Report tracks the age of tasks that are currently in progress. It highlights how long tasks have been in various...more
WIP Aging Report
A WIP (Work in Progress) Ageing Report tracks the age of tasks that are currently in progress. It highlights how long tasks have been in various stages, helping identify bottlenecks or delays. This report aids in managing workflow and ensuring tasks are completed within a reasonable time frame. Less
Throughput Report
A Throughput Report measures the number of tasks completed within a specific time period. It helps track team productivity and workflow...more
Throughput Report
A Throughput Report measures the number of tasks completed within a specific time period. It helps track team productivity and workflow efficiency by showing how much work is being completed over time, allowing for better resource planning and performance assessment. Less
Priority Breakdown Report
A Priority Breakdown Report provides an overview of tasks categorized by their priority levels (e.g., high, medium, low). It helps identify which tasks require immediate attention and ensures ...more
Priority Breakdown Report
A Priority Breakdown Report provides an overview of tasks categorized by their priority levels (e.g., high, medium, low). It helps identify which tasks require immediate attention and ensures that resources are focused on the most urgent tasks, improving task management and workflow efficiency. Less
Workload Report
A Workload Report provides a summary of the tasks assigned to each team member, showing their current workload. It helps identify if someone is overburdened or underutilized, allowing for better resource...more
Workload Report
A Workload Report provides a summary of the tasks assigned to each team member, showing their current workload. It helps identify if someone is overburdened or underutilized, allowing for better resource allocation and balanced distribution of tasks across the team. Less
Cumulative Flow Diagram
A Cumulative Flow Diagram (CFD) visualizes the progress of tasks through different stages of a workflow over time. It shows how tasks accumulate and flow through each stage, helping to identify...more
Cumulative Flow Diagram
A Cumulative Flow Diagram (CFD) visualizes the progress of tasks through different stages of a workflow over time. It shows how tasks accumulate and flow through each stage, helping to identify bottlenecks, track task completion rates, and ensure a balanced and efficient workflow. Less